Office Operations/HR Manager
Office Operations/HR Manager
We are currently seeking an experienced Office Operations/HR Manager to join our team in Washington, DC.
Incorporated Research Institutions for Seismology (IRIS) is a non-profit, academic consortium that operates facilities to support research in seismology (https://www.iris.edu). Our busy 25-person headquarters office located in Washington, D.C. needs a reliable, well-organized Office Operations/HR Manager to handle day-to-day operations with a focus on efficiency and time management. The Office Operations/HR Manager has a dual-role involving a full spectrum of office management and human resource responsibilities. The Office Operations/HR Manager is responsible for the management of the IRIS headquarter office, including the office lease, office equipment and supplies, office IT, making purchasing requests, and maintaining the IRIS Operations Manual and policy website. The Office Operations/HR Manager is also responsible for supervising an HR-generalist/administrator and overseeing the following HR functional areas: benefits administration, employee relations, performance management, onboarding, policy implementation, recruitment / employment and employment law compliance.
The ideal candidate will be a self-starter, who will work well as part of the IRIS senior management team. The candidate should be corporate culture-focused, bringing enthusiasm to the office and offering new ideas and approaches.
Responsible for the day-to-day operation of the IRIS Headquarters Office
Responsible for management of the office space, including the office lease, tenant issues, maintenance and alteration of office areas, as well as layout, arrangement and housekeeping of office facilities and arranging internal office moves
Responsible for the purchase and maintenance of office equipment, including printers, copiers, fax machines, video conferencing equipment, in accordance with company purchasing policies and budgetary restrictions.
Maintains IRIS Operations Manual, policy website, and policies on Google Docs
Oversees administration of various human resource strategies and procedures for all company personnel in conjunction with senior management and our Professional Employer Organization, ADP TotalSource.
Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations.
Manages interactions with ADP TotalSource and maintains contracts with outside vendors.
Maintains IRIS Employee Handbook and assures compliance with federal and state regulations concerning employment.
Oversees annual HR calendar – goal reviews, annual salary review, open benefit enrollment, and holiday schedule, leads monthly HR meetings with HR Committee
Fiduciary for IRIS retirement program. Is interface with 403(b) provider and with the third party administrator; files the annual 5500 report; provides required notifications to plan participants.
Provides support to the Benefits Committee assuring that semi-annual meetings are planned and conducted and recommendations are provided to the President
Oversees the recruitment and on-boarding of new employees.
Maintains company organizational charts and the employee directory.
Recommends new approaches, policies and procedures to effect continual improvements in efficiency of IRIS.
Participates as needed in special IRIS projects.
Education and Experience:
Bachelor’s degree (B. A.) or equivalent required.
Five years of related management experience required.
Skills and Abilities:
Basic competence in duties and tasks of supervised employees.
Excellent verbal and written communication skills.
Commitment to excellence and high standards.
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
Ability to work independently and as a member of various teams and committees.
Acute attention to detail.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Good judgment with the ability to make timely and sound decisions
Demonstrated ability to plan and organize projects.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Proficient on MAC Operating System utilizing Microsoft Office Suite
Compensation and Benefits:
Competitive salary; commensurate with experience
Benefits package available
Please submit your resume via the “APPLY NOW” button at the link below
Equal Opportunity Employer
IRIS is an Equal Opportunity Employer and is committed to diversity and creating an inclusive workplace where all employee's backgrounds, talents and contributions are valued. If you require an accommodation to navigate or apply to our employment site, please send your request to: Human Resources or call (202) 682-2220 or fax (202) 682-0633.