IRIS Meetings - Code of Conduct

IRIS is committed to fostering the exchange of scientific ideas by providing a safe, productive, and welcoming environment for all IRIS sponsored meeting participants, including but not limited to attendees, speakers, staff, volunteers and vendors. We value the participation of every member of the community and want all participants to have an enjoyable and fulfilling experience.

All participants at IRIS meetings are expected to abide by this IRIS Meetings Code of Conduct.  This Code of Conduct applies to all IRIS meeting-related events. Behavior that is acceptable to one person may not be acceptable to another, so use discretion to be sure that respect is communicated.

Expected Behavior

  • All participants are treated with respect and consideration.
  • Be considerate, respectful and collaborative when communicating openly with others, critiquing ideas rather than individuals.
  • Avoid personal attacks directed toward other attendees, participants, staff and vendors.
  • Be mindful of your surroundings and of your fellow participants.  Alert IRIS staff if you notice a dangerous situation
  • Respect the rules and policies of the meeting venue(s), hotels, contracted facilities and other venues.

Unacceptable Behavior

Examples of unacceptable behavior include, but are not limited to:

  • Physical or verbal abuse of any kind.
  • Threatening or stalking any participant.
  • Making inappropriate comments whether verbal or digital related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), national origin, or other legally protected group status or characteristics.
  • Inappropriate use of nudity and/or sexual images or language in public spaces or in presentations.
  • Harassment intended in a joking manner still constitutes unacceptable behavior.
  • Disruptive behavior and/or interruption of discussions, presentations/events
  • Being under the excessive influence of alcohol or under the influence of any controlled dangerous drugs
  • Retaliation for reporting harassment is also a violation of this Code of Conduct, as is reporting an incident in bad faith.

Reporting Unacceptable Behavior

Any participant experiencing or witnessing behavior that at any time in their judgment constitutes an immediate or serious threat to public safety is advised to contact emergency services immediately (for hotel security, dial 0 from any house phone; or 911) and to notify on-site meeting security and IRIS staff.

If you are the subject of unacceptable behavior or have witnessed any such behavior, please notify an IRIS staff member or call/email the IRIS Business Operations/HR Manager Marlo Swanson at 202-407-7011/Marlo.Swanson@iris.edu. Writing down the details of the incident is also recommended. Requests for confidentiality will be honored to the extent possible.

Consequences

Anyone requested to stop unacceptable behavior is expected to comply immediately.  

IRIS staff, their designee or meeting security may take any action deemed necessary and appropriate for any unacceptable behavior, including but not limited to that described above. Depending on the severity of the unacceptable behavior, possible actions include, but are not limited to, removal of the participant from the meeting without refund of their registration fee and denial of participation in future IRIS events.

IRIS is committed to handling all situations to the best of its ability.