Travel and Lodging Reimbursement Policies

Travel and Lodging Reimbursement Policies

Funding for the Workshop is strictly limited by the NSF workshop award, but requests for travel support will be considered to the extent that the funds allow.

Subject to individual approval in advance of the workshop, we will cover the cost of lodging for up to three nights during the Workshop and reimburse the cost of travel, up to a maximum of $500, for a limited number of participants. The travel amount can cover all or a portion of airfare, ground transportation fees, non-catered meals (only on travel days), or a combination of the above. Please note this is on a reimbursable basis.

Every participant is solely responsible for expenses except where reimbursement is explicitly offered above. Every participant is responsible for travel expenses in excess of $500, expenses for travel in first or business class or on non-U.S. carriers, lodging for accompanying persons, and lodging before or after the Workshop.

Qualified participants will receive reimbursement after submitting an IRIS expense form and receipts within one month after the Workshop. Expense reports will be emailed to those offered travel support.

Meals

Catered meals are covered beginning at dinner on Wednesday, September 29, through lunch on Friday, September 1. Additional meals on travel days will be the responsibility of the participants, unless the participant is offered travel support and budgets extra meal costs in the $500 grant.

Travel and Lodging Reimbursement Policies

General Registration

Every participant is responsible to register for the Workshop by the deadline of August 26. Please indicate if you are requesting travel support in the appropriate box on the registration form. Notification emails will be sent to clarify if travel support has been granted by the end of August.

Housing Registration

IRIS will reserve lodging on behalf of all meeting participants via a master list, regardless of travel support status. Participants who need lodging must complete the housing form by August 26.